Role Summary
- To provide a full and efficient secretarial service to the clinical team. This will include ensuring that all documentation (for example discharge summaries, operation notes, reports, theatre lists, outpatient clinic notes and clinic/appointment letters) is produced to an excellent standard.
- To coordinate and organise the attendance of patients to outpatient appointments in line with local team and Trust arrangements as instructed.
- To work with the team to ensure adequate cover is in place during periods of leave.
- To contribute to the management of the consultants and team diary (this will include informing all appropriate people/departments of annual or other leave of members of the clinical team)
- To maintain medical records in EPIC in line with Trust policies.
- To assist other secretaries and members of the admin team in the achievement of a quality service.
- To contribute to the NHS service improvement by participating fully in new projects and developments such as service redesign work
About the Role
For more information on the Job Description and Responsibilities please click the link below.
More detail about the role:
We are looking for an enthusiastic administrator to join our Community Paediatrics team.
This is a new role, working with clinicians and child protection professionals to ensure we provide the best possible service to some of our most vulnerable patients. You will have the freedom to work under your own initiative and will require strong organisational skills and an ability to prioritise.
You will have excellent communication and interpersonal skills, and proven experience in dealing with patients on the telephone. You will need to enjoy the challenge of working as part of a strong and busy team for our hip consultants yet have the ability to use your own initiative to meet the changing needs of the service.
You will be flexible and adaptable with excellent IT skills and a can do attitude. Experience with managing NHS waiting lists is desirable however full on the job training and support will be given for the right candidate.
If you feel you would be able to meet the demands of this highly rewarding role, then we would be delighted to hear from you.
Working Pattern: 37.5 hours worked over 5 days (Monday to Friday)
Interview Date: Wednesday 19 April 2023
For further information please contact: Robert Boyd, Admin Line Manager at robert.boyd6@nhs.net
This is a fixed term contract for 12 months. For current NHS employees this post could be a secondment opportunity.
Preference will be given to staff with ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon.
About Us
Stretching across Northern, Eastern and Mid Devon, we have a workforce of over 15,000 staff, making us the largest employer in Devon. Our core services, which we provide to more than 615,000 people, cover more than 2,000 square miles across Devon, while some of our specialist services cover the whole of the peninsula, extending our reach as far as Cornwall and the Isles of Scilly.
We deliver a wide range of emergency, specialist and general medical services through North Devon District Hospital and the Royal Devon and Exeter Hospital (Wonford). Alongside our two acute hospitals, we provide integrated health and social care services across a variety of settings, including community inpatient hospitals, outpatient clinics, and within people’s own homes. We also offer primary care services, a range of specialist community services, and Sexual Assault Referral Centres (SARC).
Our state-of-the-art equipment, leading technologies and strong links to local universities put us at the forefront of research and innovations, enabling us to provide world-class care to our local communities.
Our values are at the heart of everything we do, click here to find out more
It has never been a more exciting time to join the Royal Devon, as you will help to shape our services as we continue along our integration journey.
Benefits
Looking after you is important to us.
We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies.
If you are starting out in the NHS, you’ll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays.
You will benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups.
We will work together to maintain a culture that develops and supports you and your team.
This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we will help you get there.
Salary is not the only financial benefit
You will have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers. You will also have access to other benefits including:
- National discount services such as the Blue Light Card and Health Service Discounts.
- Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter
- Car lease schemes.
- The NHS Pension scheme (one of the most generous and comprehensive in the UK).
- Cycle to work scheme
These are just a few of the benefits available – if the role is something you are interested in, we would love to hear from you.
