Role Summary
We are looking for a friendly and enthusiastic Administrator to join our Dietetics/Weight Management team within the Therapy Admin Department. This is a part time role (22.5 hours) and will be based at North Devon District Hospital.
You will have the skills and experience within an office environment and be a good team player. The ability to liaise with clinical staff and patients and demonstrate strong compassion in patient care and communication is essential.
About the Role
For more information on the Job Description and Responsibilities please click the link below.
More detail about the role
The role includes;
- Using the Bookwise system, you will request/cancel clinic rooms.
- Communicating with the Therapy and Clinical Leads to escalate urgent patient information.
- Scanning of patient notes and uploading into the EPIC System.
- Be the first point of contact for all incoming phone calls from various members of staff, patients and departments.
- Booking and rescheduling of patient appointments.
- Assist with referrals inputting information onto our EPIC system.
- Attend team meetings, prepare agendas and type up minutes and update EPIC as part of the meeting.
- Ordering stock on Unit 4 and update stores order list and keep up to date.
- You may be asked to support other teams as is operationally needed.
The ideal candidate will be approachable, friendly and extremely organised due to the variety of the role.
You will have a keen eye for detail and be experienced in a general administration setting, producing documents, reports, discharge letters and general correspondence. Experienced working knowledge of EPIC is preferred but full training will be provided.
You will be able to work as an integral part of the wider Therapy Admin Team and be willing to learn new skills. The role requires excellent IT, communication and interpersonal skills and you will need to be able to remain calm and professional when faced with changing or challenging situations.
Our ideal candidate will have a good standard of education with an NVQ level 3 in Business Administration or equivalent.
Working Pattern: Wednesday to Friday 08.00 to 16.00
Interview Date: Wednesday 22nd January 2025
For further information please contact: Karen Nichols, Therapy Admin Manager on 01271 313926 (ext 4226) knichols1@nhs.net
As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve.
Preference will be given to staff with ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon.
The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received.
The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust.
About Us
Stretching across Northern, Eastern and Mid Devon, we have a workforce of over 15,000 staff, making us the largest employer in Devon. Our core services, which we provide to more than 615,000 people, cover more than 2,000 square miles across Devon, while some of our specialist services cover the whole of the peninsula, extending our reach as far as Cornwall and the Isles of Scilly.
We deliver a wide range of emergency, specialist and general medical services through North Devon District Hospital and the Royal Devon and Exeter Hospital (Wonford). Alongside our two acute hospitals, we provide integrated health and social care services across a variety of settings, including community inpatient hospitals, outpatient clinics, and within people’s own homes. We also offer primary care services, a range of specialist community services, and Sexual Assault Referral Centres (SARC).
Our state-of-the-art equipment, leading technologies and strong links to local universities put us at the forefront of research and innovations, enabling us to provide world-class care to our local communities.
Our values are at the heart of everything we do, click here to find out more
It has never been a more exciting time to join the Royal Devon, as you will help to shape our services as we continue along our integration journey.
Benefits
Looking after you is important to us.
We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies.
If you are starting out in the NHS, you’ll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays.
You will benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups.
We will work together to maintain a culture that develops and supports you and your team.
This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we will help you get there.
Salary is not the only financial benefit
You will have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers. You will also have access to other benefits including:
- National discount services such as the Blue Light Card and Health Service Discounts.
- Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter
- Car lease schemes.
- The NHS Pension scheme (one of the most generous and comprehensive in the UK).
- Cycle to work scheme
These are just a few of the benefits available – if the role is something you are interested in, we would love to hear from you.
