Role Summary
- Providing excellent customer care. Hospital visits can be stressful and daunting, so you will be a great communicator with strong secretarial/administration and customer service skills to put our patients at ease, treating them with tact and empathy
- Coordinating and organising the attendance of patients to outpatient, day case and theatre appointments for the Speciality Consultants
- Ensuring all administrative processes and enquiries are dealt with in an efficient and timely manner.
Typical tasks that you will complete are:
- Proof reading clinical letters (please note there is no audio typing in this role)
- Monitoring waiting times, ensuring that our patients’ treatment pathways, from referral to treatment are accurate and up to date (you can find out more on what this means here: NHS England » Referral to treatment)
- Booking appointments and theatre lists from patient waiting lists
- Setting up and updating clinics/Theatre bookings
- Liaising with other health services
- Assisting and supporting other members of the administrative team across the department or division, including dealing with telephone calls and resolving enquiries for patients, their carers and visitors.
About the Role
For more information on the Job Description and Responsibilities please click the link below.
More detail about the role
We are looking for someone who enjoys working as part of a busy and vibrant team to join us full-time in our Colorectal Surgery Admin team as a Service Administrator (previously known as a Medical Secretary role). The successful candidate must have be highly motivated with excellent communication skills, an ability to use your own initiative and work well under pressure. You will have experience of a strong administration/secretarial background relating to the job description. You will need to be adaptable, reliable and an excellent team member with previous secretarial qualifications and/or experience. Knowledge of working in a hospital environment and medical terminology is desirable.
You will have excellent communication and interpersonal skills, and proven experience in dealing with Patients on the telephone. You will be flexible and adaptable with excellent IT skills.
You will need to enjoy the challenge of working as part of a busy team yet have the ability to use your own initiative to meet the changing needs of the department. Our team is made up of dedicated, patient focused individuals, who communicate well and have great interpersonal skills. They’re organised problem solvers with strong attention to detail.
If you feel you would be able to meet the needs of this challenging and rewarding role, then we would be delighted to hear from you. Visits to the department are welcome and encouraged by contacting the Admin Line Manager in this advert.
** Previous applicants need not apply **
Working Pattern: Monday to Friday 09.00 to 17.00
Interview Date: 27th of November 2024
For further information please contact: Sally-Anne Long, Admin Line Manager on 07464 521541 or email at sallylong1@nhs.net
As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve.
Preference will be given to staff with ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon.
The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received.
The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust.
About Us
Stretching across Northern, Eastern and Mid Devon, we have a workforce of over 15,000 staff, making us the largest employer in Devon. Our core services, which we provide to more than 615,000 people, cover more than 2,000 square miles across Devon, while some of our specialist services cover the whole of the peninsula, extending our reach as far as Cornwall and the Isles of Scilly.
We deliver a wide range of emergency, specialist and general medical services through North Devon District Hospital and the Royal Devon and Exeter Hospital (Wonford). Alongside our two acute hospitals, we provide integrated health and social care services across a variety of settings, including community inpatient hospitals, outpatient clinics, and within people’s own homes. We also offer primary care services, a range of specialist community services, and Sexual Assault Referral Centres (SARC).
Our state-of-the-art equipment, leading technologies and strong links to local universities put us at the forefront of research and innovations, enabling us to provide world-class care to our local communities.
Our values are at the heart of everything we do, click here to find out more
It has never been a more exciting time to join the Royal Devon, as you will help to shape our services as we continue along our integration journey.
Benefits
Looking after you is important to us.
We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies.
If you are starting out in the NHS, you’ll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays.
You will benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups.
We will work together to maintain a culture that develops and supports you and your team.
This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we will help you get there.
Salary is not the only financial benefit
You will have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers. You will also have access to other benefits including:
- National discount services such as the Blue Light Card and Health Service Discounts.
- Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter
- Car lease schemes.
- The NHS Pension scheme (one of the most generous and comprehensive in the UK).
- Cycle to work scheme
These are just a few of the benefits available – if the role is something you are interested in, we would love to hear from you.
