Role Summary
Do you enjoy keeping a busy nursery running smoothly and helping families feel welcome from their first enquiry? Join our Ofsted Outstanding First Steps NHS Nursery in an Admin and Finance role, supporting our Administrative Manager and the wider childcare team.
You will be a friendly and dependable point of contact for families, colleagues and visitors. Your work across bookings, occupancy, funding and finance will help our nursery provide reliable childcare for NHS staff and their children.
About the Role
For more information on the Job Description and Responsibilities please click the link below.
More information about the role
Supporting the Administrative Manager, you will help coordinate the day-to-day administration and finance of the nursery. You will maintain accurate records, respond to enquiries, manage bookings and occupancy information, and support the smooth running of admissions and changes to childcare arrangements.
You will help keep the setting secure by following visitor, access and information-handling procedures. You will prepare invoices and funding records, check payments and queries, and help families understand the practical details of their childcare arrangements.
This is a varied role with a real connection to nursery life. You will contribute to social media and newsletters, order supplies, receipt goods and support other administrative tasks as priorities change. Clear, warm communication and careful attention to detail will make a difference every day.
Key duties:
- Support the Administrative Manager with nursery administration, accurate records and the secure day-to-day operation of the setting.
- Manage enquiries, bookings and occupancy records, helping families and colleagues receive timely, accurate information.
- Prepare and check invoices, childcare funding information and related finance records, escalating discrepancies appropriately.
- Help produce social media updates and newsletters in line with Trust processes and confidentiality requirements.
- Order supplies, receipt goods, maintain records and follow up queries with suppliers and colleagues.
- Communicate professionally with parents, carers, staff and visitors, and support other Childcare Services administration as required.
About you:
We would love to hear from someone with strong administrative and organisational skills who enjoys working with people. Experience of finance administration, childcare bookings or funding is helpful; please refer to the person specification for the full requirements.
You are a great communicator who can explain information clearly and sensitively, manage competing tasks and maintain accurate records. You handle confidential information with care, work well with colleagues and enjoy finding practical solutions for families.
A DBS check will be required, we’ll cover the costs now and for renewals in the future.
Working pattern: 9.30am – 18.00pm - Monday. Tuesday, Wednesday, Thursday and Friday. (37.5 hrs per week) – Fixed Term for 12 months to cover maternity leave.
Interview Date: To be confirmed
For further information please contact: Rachel Berriman, Nursery Manager on 01392 405858 rachel.berriman@nhs.net
This is a fixed term for 12 months. For current NHS employees this post could be a secondment opportunity.
Preference will be given to staff with ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon.
As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve.
Preference will be given to staff with ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon.
The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received.
The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received.
The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust.
About Us
Our nursery provides childcare provision only to colleagues with an NHS contract.
It’s set on our Wonford site in a purpose built, spacious building and generous outdoor spaces – a perfect setting for fun, play, and learning! Which is reflected in our Ofsted Outstanding Provider rating and the happy children who attend from 3 months to 5 years old.
Our mission is to ensure that children’s wellbeing and development is central to all that we do.
We promote learning in a fun, stimulating, language-rich environment, nurtured through play and meaningful interactions; following children’s interests to motivate and inspire them to become active learners.
We recognise the importance of the roles that our parents have in supporting the NHS, so it is important to us that our parents can attend their place of work, knowing that their child’s individual needs are met, and that they are being cared and supported to learn and develop to meet their full potential, in a way that is unique to them.
We care for up to 105 children a day in five rooms, with access to our different outdoor play spaces which include:
- a large Astroturf area
- a spacious woodland area
- an extensive full enclosed grass area
We’re open for our:
- Breakfast club 7.00am – 8.00am
- Core hours are 8.00am – 6.00pm
Benefits
About our team
You will work closely with our Administrative Manager, Nursery Manager and childcare team. Together, we help families access dependable childcare and support the colleagues who care for patients across the Royal Devon.
Our five most important team members are our Axolotls Phil, Lizzie, Goldie, Speckles and Freckles who meet and greet everyone each day. Each room also has a fish tank which provides a calming spot for children to relax, share a story or even a song!
Why join us?
We can offer an extensive package of benefits.
Working for the Royal Devon provides you with a whole host of additional benefits including:
- A 37.5 hour working week for full-time colleagues
- Flexible working opportunities, subject to the needs of the service
- Access to brilliant discounts on big name brands and local companies, plus in our onsite cafes, restaurants, and shop
- Fantastic holiday allowance – 27 days if working a standard 5-day working week, that increases with service and bank holidays
- The chance to ‘buy’ additional holiday
- Salary sacrifice schemes to make your money work harder, including nursery fees, cycle to work, and more
- A welcoming team and opportunities to develop your skills
- Stagecoach discount for travel to work and free park & ride services
- Social events and planned activities
- Access to the generous NHS Pension scheme
A healthy work-life balance is essential, and Devon is a great place to enjoy it. Please see the vacancy details for this post’s working pattern.
A great place to live and work – the nursery is found on our Wonford site in Exeter, with lots of different options for travelling to work. We offer a free park & ride service, a park & walk service, plus regular bus services, and secure bicycle storage. Exeter is a vibrant city and has lots to offer which the team make the most of when they organise social events.
Career progression at your pace – develop your administration and finance skills through experience and training within a large NHS Trust.
