Role Summary
- To be the central point of contact for all medical junior doctor absence management:
- Annual leave requests handling.
- Sickness absence handling including ESR, medirota and ensuring return to work interviews take place.
- To support the rota coordinators in forward planning – setting up medirota rotas and writing up excel rotas further in advance:
- Including gap identification ready for rota coordinators’ review.
- Undertaking medirota tasks such as shift swaps/changes, leave requests and reports.
- The management of ESR administrative requirements including maintaining accuracy, absence management and mandatory training.
- Undertaking general administration tasks such as claims form handling; updating of central documents; control and coordination of central email address; sending group emails for information or to find cover for shifts; liaison with internal teams e.g. MyCare, Medical HR, Medical Education.
About the Role
We will work with you to help you be the best version of you at work.
This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we'll help you get there.
Looking after you is important to us.
We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies.
If you're starting out in the NHS, you’ll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays.
You'll benefit from access to our own comprehensive occupational health services, including counselling, physiotherapy, onsite wellbeing activities and groups.
Salary is not the only financial benefit
You'll have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers. You will also have access to other benefits including:
- National discount services such as the Blue Light Card and Health Service Discounts.
- Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter
- Car lease schemes.
- The NHS Pension scheme (one of the most generous and comprehensive in the UK).
- Cycle to work scheme
These are just a few of the benefits available – if the role is something you are interested in, we'd love to hear from you.
About Us
For more information on the Job Description and Responsibilities please click the link below.
More detail about the role
Applications are invited for the post of Band 3 Secretary to join our Medical Services Junior Doctor Rota team on a 12-month contract (fixed term or secondment). We are looking for an experienced, enthusiastic and highly motivated individual to join the team.
The post holder will provide a comprehensive, effective and efficient secretarial service to support the needs of this small, but very busy team.
The post holder will be able to work under pressure, use the relevant IT systems and be able to work to deadlines to meet targets.
They will be expected to work professionally to a very high standard. Attention to detail and use of initiative is essential. The ideal candidates must have a flexible ‘can do’ attitude, the ability to use their initiative with excellent communication/interpersonal and IT skills. NHS experience not necessary as training will be given.
Working Pattern: part-time working which can be discussed at interview.
Interview Date: TBC
For further information please contact Sam Watkins, Rota Co-ordinator on 01392 406458 samantha.watkins7@nhs.net
This is a fixed term contract for 12 months. For current NHS employees this post could be a secondment opportunity.
Preference will be given to staff with ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon.
The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close this vacancy when sufficient applications have been received.
The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust.
Benefits
The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust.
Stretching across Northern, Eastern and Mid Devon, we have a workforce of over 15,000 staff, making us the largest employer in Devon. Our core services, which we provide to more than 615,000 people, cover more than 2,000 square miles across Devon, while some of our specialist services cover the whole of the peninsula, extending our reach as far as Cornwall and the Isles of Scilly.
We deliver a wide range of emergency, specialist and general medical services through North Devon District Hospital and the Royal Devon and Exeter Hospital (Wonford). Alongside our two acute hospitals, we provide integrated health and social care services across a variety of settings, including community inpatient hospitals, outpatient clinics, and within people’s own homes. We also offer primary care services, a range of specialist community services, and Sexual Assault Referral Centres (SARC).
Our state-of-the-art equipment, leading technologies and strong links to local universities put us at the forefront of research and innovations, enabling us to provide world-class care to our local communities.
It’s never been a more exciting time to join the Royal Devon, as you'll help to shape our services as we continue along our integration journey.
